Terms and Conditions

Terms and Conditions of Use

1. General Information

The Genealogica Platform is a private project, operated by individuals, and is not affiliated with any company, association, state archives, or public authorities. Use of the site implies unconditional acceptance of the terms below.

Acceptance of terms: By accessing and using the Genealogica platform, you confirm that you have read, understood, and fully accepted these terms and conditions. If you do not agree with any of the provisions of this document, please do not use the site.

Changes to terms: We reserve the right to modify these terms at any time, and changes will be published on this page, indicating the date of the last update. Continued use of the site after publication of changes constitutes implicit acceptance of the new terms.

2. Rules of Use

• Personal access and use: You can search the database for free (by name, locality, source). The information obtained is intended exclusively for personal, historical, or academic research and cannot be used for commercial purposes.
• Account and credits: Detailed viewing of records requires creating a user account. Access is managed through a credit system. Users receive monthly free credits based on their highest eligible role, which can be used to access available resources on the site in detail.
• Multiple accounts: Creating multiple accounts by the same person (to accumulate free credits or evade restrictions) is strictly prohibited. Detection of these practices will lead to immediate suspension of access for all associated accounts, without the possibility of recovery.
• User responsibility: You are responsible for maintaining the confidentiality of authentication data (username and password). Any activity carried out under your account will be considered performed by you, and responsibility for respective actions belongs entirely to you. If you suspect unauthorized use of your account, you are obliged to notify us immediately.
• Source citation: We encourage the use of information in specialized works or publications, provided the source is correctly indicated. Proper citation protects the work of our team and contributors, while ensuring traceability and credibility of sources for your future research.

  A. For published volumes (edited sources):

  • The primary source (published volume) is cited first, followed by mention of the Genealogica database.

    Example: "Marius Adumitroaei, Catagrafiile Vistieriei Moldovei (1820-1845), ed. Demiurg Plus, Iași, 2017." Accessible via: Genealogica Database (https://genealogica.ro, accessed 14.07.2024).

  B. For unpublished archive registers (transcribed on the site):

  • The complete archival reference is cited, along with contributors to the transcription and the database.

    Example: "Dos. 483/1832, Catagrafia ținutului Sucevei, fond Vistieria Moldovei, SJAN Iași." Transcription: Genealogica Database [photo: Dan Bosinceanu, transcription: Andrei Cucuruz] (https://genealogica.ro, accessed 14.07.2024).

• Commercialization: Selling or redistributing lists and records obtained from this site for a fee is strictly prohibited. Information is made available for personal and academic use, not for commercial profit.
• Automation (Scraping): Copying content using automated software (bots, crawlers, scrapers) is prohibited. Any attempt to automatically extract data will lead to immediate blocking of access.

User-submitted content, burials, documents, and publications

The following additional rules apply to cemetery submissions, grave submissions, photos, batch files, narrative documents, publication proposals, bibliography metadata, and other materials submitted by users:

• Your right to submit content: You represent that you have the right to upload, transmit, or otherwise provide the submitted materials and information, that they do not infringe copyright, image rights, confidentiality obligations, or other third-party rights, and that you have any consent or other legal basis required for data relating to living persons.
• License granted for submitted materials: You retain whatever rights you hold in your submitted materials, but you grant Genealogica a non-exclusive, royalty-free, worldwide license to store, technically copy, process, resize, adapt, index, moderate, and publish those materials within the platform, the related public pages, and the backups necessary to operate the service.
• Moderation and editorial handling: We may keep submitted materials private pending review, refuse a submission, edit metadata, normalize titles, links, citations, or obvious formatting, technically crop or resize images, and later remove content that is inaccurate, offensive, disputed, or otherwise unsuitable for the documentary, memorial, and research purpose of the platform.
• Respect, memorial character, and living-person data: Do not submit unlawful, defamatory, violent, obscene, discriminatory, or otherwise harmful content, including content that disrespects the dignity of buried persons, documentary sources, authors, contributors, or local communities. Avoid publishing sensitive data about living persons and ensure that funeral photos, document transcriptions, bibliographic notes, and related descriptions remain appropriate to the platform's documentary, memorial, and research purpose.
• Corrections and removals: If you are a rights holder or affected person and believe a submitted item should be corrected or removed, you may contact us at contact@genealogica.ro. We reserve the right to request additional information before approving a change or removal.

3. Security and access restriction

To protect platform integrity and prevent abuse, we reserve the right to monitor user activity and block (temporarily or permanently) access for those carrying out suspicious activities, including but not limited to:

• Repeated and excessive access to records within a short time frame, behavior specific to automated activity (robots, scripts).
• Attempts at systematic copying or mass extraction of the entire database.
• Abusive use of offered facilities, including manipulation of the credit system or exploitation of technical vulnerabilities.

Restriction measures may be applied without prior notice, depending on the severity of the situation. In severe cases, such as repeated attempts at automated scraping or obvious fraudulent manipulation, blocking may be permanent and irrevocable. If you believe your access was limited in error, you can contact us at contact@genealogica.ro for clarification.

4. Limitation of liability

• Data accuracy: We assume no responsibility for any transcription, indexing, or data entry errors or inaccuracies, which are inherent to the complex process of interpreting and processing historical documents. Although we make considerable efforts to ensure information accuracy, we recommend verifying critical data with original sources whenever possible.
• Service availability: We do not guarantee uninterrupted operation of the site. Service may be interrupted at any time for maintenance, updates, or unforeseen technical reasons. We reserve the right to suspend the service temporarily or permanently without prior notice, for improvements, security reasons, or other justified circumstances. We are not liable for any damages or inconveniences resulting from temporary or permanent unavailability of the service.

5. Privacy

Complete details on how we process personal data and use cookies are available on the dedicated Privacy Policy page.

6. Intellectual Property

• The database structure, site interface, graphic design, and all software elements belong to the administrators of the Genealogica platform and are protected by copyright legislation.
• Historical documents and genealogical information are considered public heritage and can be used freely in accordance with the purposes mentioned in these terms, except for those protected by copyright of authors or editors explicitly mentioned.
• Users retain full rights over research, analysis, and studies of their own carried out based on data accessed through this platform.

7. Applicable Law

These terms and conditions are governed by Romanian laws and will be interpreted in accordance with them. Any dispute arising from or in connection with the use of this site will be settled by competent courts in Romania, according to applicable common law and civil procedure rules.

8. Contact

For any questions, clarifications, or requests related to these terms and conditions, you can contact us at the e-mail address contact@genealogica.ro or via the contact form available on the site.